Whether you’re an office worker, an entrepreneur or a stay-at-home parent, finding time to work on your business is really hard to figure out, especially when you have a day job (yes, parenting is a job).
Typically, sacrificing sleep and personal time are the only options you have when you need to get things done. Luckily, there are some practical tips to manage your time, so you can work on your business, without having to risk your health or your relationships.
Practice this time management tips to make your life easier.
In order to prioritize effectively, start by asking yourself what the most crucial tasks are and what the impact of completed assignments will be. Brian Tracy, one of the top sales trainers in the US, gave a great system of prioritization:
The ABCDE Method for Setting Priorities. All you have to do is categorize your tasks into 5 groups:
- Very Important. These are the things that will have serious negative consequences if left undone. There are 4 important quadrants in the book of Stephen Covey about the 7 Habits of Highly Effective People that you should follow.
- Important. While they are important, they won’t have serious consequences if you rescheduled them for tomorrow.
- Nice to do. It’s not that important and there are no consequences if you don’t do them now.
- The letter “D” is supposed to stand for “delegate” since these tasks could just be assigned to someone else.
- E is short for “eliminate”. These tasks do not benefit you at all and you should just disregard them.
Though this post is about time management, it simply means that you allot specific time frame to a certain activity. This will help you to complete the tasks that are necessary without forgetting something.
We only have 24 hours every day and even if you want to, you cannot add more hours to your day. So it’s not only smart to utilize your time wisely, it’s also important to learn how to manage yourself because no matter how good you are at organizing your day, you can mess it all up without self-management.
Speaking of a delegation, it’s understandable to want to do everything yourself. One of the reasons could be to make sure the quality is at par with your expectations, or it could also be because of budget restrictions.
Whichever the case may be, you have to understand that delegating will actually help your business and is most likely to save you money in the long run.
All you have to do is make sure that the person you are delegating the task to is better than you when it comes to the skill you need.
When you leave the things you are not good at to the experts, your output quality will soar. Plus, it’ll free up some of your time do things that you are actually good at.
Learn to say no. There is nothing wrong with turning down tasks of minimal benefit, and you don’t even have to explain why.
Just make sure to say it sincerely and politely.
Yes. You read that right. One of the best practical tips to manage your time is to include rest on your schedule.
Set aside a 15-minute break every 45 minutes of work. This way, your mind won’t wander (or wonder when your next break is). This brings us to the next tip.
Once you know that THERE WILL BE time for a break, later on, you’ll be able to remove distractions and actually focus on the task at hand.
You have a business because you want more time and resources to spend with the people you care about.
All these are just practical tips to manage your time but nothing will change if you don’t follow them.
The success of your business depends upon your time management skills so push yourself and be persistent — all your hard work will soon pay-off!